Block 1 Lesson, Reservation, and Building Use Policies

Friday, Aug 21, 2020
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Dear Studio Faculty,

This message follows up on my message to you on July 27 to provide additional information about studio teaching and building use during Block 1.

Over the summer, we have been tracking public health studies and best practices as they emerge regarding performing arts instruction in the era of COVID-19.

In reviewing these studies and consulting with medical and engineering experts, we have established a set of policies for limited in-person teaching during Block 1. Our guidelines may change as additional studies are released and as we get closer to Block 2. These policies are in place to help maintain a safe and healthy environment for our faculty and students. No faculty member will be required to teach in-person; these procedures are only for those who elect to do so.

As a reminder, Block 1 takes place from August 31–October 16. All academic classes will take place online. We are granting building access on a limited basis only to those students who need it, with approval and advance reservation, subject to health guidelines.

REQUIREMENTS FOR ONE-ON-ONE STUDIO TEACHING IN BLOCK 1

  • Studio faculty must limit in-person teaching to 50 percent of any individual student’s total lesson time in Block 1. This will allow us to accommodate as many students as possible for at least some in-person lesson time.
  • Only one-on-one work will be allowed during Block 1—no chamber music or small ensemble playing.
  • For Block 1, all studio accompanists and other lesson collaborators will only be allowed to work online or via pre-recorded accompaniments sent to students. More information for accompanists will be provided in the coming week.
  • In keeping with public health recommendations, wind, brass, and voice faculty may only teach a single 30-minute lesson in one room. After 30 minutes, you must move to another assigned space. All others may only teach a single 60-minute lesson before they must move into another assigned room. As space allows, we will work with you to assign spaces so you can alternate rooms between lessons. We recognize that these rules are limiting. If further studies suggest that we are able to extend lesson times, we will do so.
  • Each room requires 60 minutes down time in between use by singers, actors, winds, brass or dancers, and 30 minutes down time in between for all other users.
  • Social distancing must be maintained at all times. 7.5 feet social distancing is the default, 12 feet for dancers, and 15 feet for winds, brass, singers, and actors.
  • Both teachers and students must wear masks at all times. No one should talk without a mask. The masks must be well fitting—no gaps—and the mask must be kept in its proper position to cover the nose as well as the mouth.
  • We are studying and testing out adaptive masks for singers and actors; slitted masks for wind and brass players; and athletic masks for dancers.
  • All artists should have one mask for playing and another mask for general use, especially if slitted.
  • We have been advised of the benefits of using bell covers and key covers for wind and brass instruments. We are investigating the availability of these covers and would appreciate any experience you have had as well as ideas for sourcing.
  • Only use rooms that are assigned to you for the purpose assigned. If you should come across a room that appears empty, please assume it is in the “down time” and do not use or enter the room.
  • Please exit your room immediately at the end of the reservation. It is your responsibility to reserve the last five minutes of assigned room usage for purposes of wiping down any shared surfaces (piano keyboards, barres, door handles, light switches, etc.) using supplies that will be provided.
  • We require the use of disposable absorbent towelettes (such as “puppy pads”) for brass players to manage condensation from instrument valves. These are readily available at most pharmacies or grocery/pet stores, and you are required to provide them. The advice is to let condensation drip out gently; do not blow through. Discard towelettes properly in the trash.
  • Wash hands before and after session; keep hand sanitizer nearby during session. You should also take advantage of hand sanitizer stations placed throughout the building. Try to keep hands away from face.
  • Instruments, especially winds and brass, should not be shared for any reason. Auxiliary instruments, if required for school activity, will be assigned to a single user only. Wind instrumentalists should not, for any reason, share or use each other's reeds.

ROOM RESERVATION POLICIES

In order to teach an individual lesson in the building, you are required to make a room reservation in advance. Instructions for making a reservation are:

  • All studio lesson reservations must be booked by emailing [email protected]. In Block 1, we will not be using ASIMUT to book lessons. College studio faculty may reserve a room between 8am and 10pm, and weekend times may be limited due to Preparatory Division use. Policies for Preparatory Division lessons are still being determined and will be communicated in the coming weeks.
  • Reservations may be made no earlier than one week and no later than two days in advance of your requested teaching date. Any requests submitted after 4pm two days prior to the reservation date will not be accepted.
  • You are required to provide a schedule, including students’ names. This will allow us to authorize your students for building access at the time of the lesson.
  • You will receive an automated confirmation to your Juilliard email one day prior to your booking date. In the email will be a link to a health form that must be filled out before you arrive at Juilliard.
  • Once you fill out the health form, you will be sent a confirmation notice with a QR code for admission to the Juilliard Diamond Building. You will present this QR code at the building entrance as part of our entry protocol. You will not be able to enter the building without that confirmation.
  • Arrangements for Library “curbside" pick-up service will be announced shortly.

 CONFIRMATION AND CANCELLATION

  • If you will not use your reserved space, please be considerate and cancel your reservation by notifying the Registrar at [email protected]. Please remember to be specific with the date and room number when cancelling.
  • A confirmation of your room reservation does not guarantee admission to the Juilliard building. You must also have the confirmation from the health form and that confirmation will expire at the end of each reservation day.
  • The Registrar’s office reserves the right to re-assign or cancel room reservations. In the case of such changes, the Registrar’s office will send a notification to confirm.
  • Please note that the Registrar’s office will send all confirmation email notices to Juilliard email addresses only. If you need assistance with accessing email, please contact [email protected].

AIR QUALITY AND HVAC

We are undertaking efforts to significantly improve air quality and measurements in the building and installing building control systems that alert us to issues with air quality and provide greater control over humidity and air changes per hour (ACH). Upon guidance from our engineering firm, we are:

  • Targeting 4-6 ACH, with a minimum of 3 ACH.
  • Placing portable air purifiers in rooms where appropriate air quality is not achieved via the central system. We have selected devices that optimize efficiency and low noise; these units should not be tampered with or disabled. Unless built into the walls or ceiling, the portable units should be placed next to singers, actors, winds/brass and instructors if they, too, will sing or act during the lesson.
  • For rooms without adequate ventilation and without air purifiers, such as practice rooms, only one person at a time is permitted in the room.
  • We are also expanding the system by which users of the Diamond Building can alert Facilities to areas in need of custodial attention. The text message-based system will now cover more than 250 rooms, adding classrooms, practice rooms, teaching studios, and rehearsal rooms to the 33 restrooms currently covered.

We will continue to keep in touch as plans for the fall semester develop. We appreciate everyone’s flexibility and understanding as we work through this public health crisis, finding meaningful and safe ways to work together.

Adam Meyer
Provost